When creating a Competition and saving the Competition Format specific data, default Competitors and Matches are created automatically.
These automatically created Competitors and Matches are placeholders and should be overwritten with actual data.
Updating is most efficiently done from Competition admin page (see Competitors and Matches).
At termination of membership, do not delete the Member from your list of members as this will most likely lead to ‘broken links’ and thereby creating holes in your historic club data.
Competitions contain references to Members. Deleting a Member can lead to side-effects as these reference do not link to well-defined data anymore.
(The same holds for Invoices; these have a reference to a Member as well.)
Rather than deleting a Member, assign a special category to the Member (like ‘terminated’). By doing so, you safely keep all historic data of your sports club. A true asset, while time passes!
You can assign as many categories to an Invoice as you like.
Use categories to manage your invoice payment status by defining categories like ‘new’, ‘open’, ‘paid’, ‘reminder sent’, etc.
Define categories that indicate the status of an Invoice (‘paid’, ‘open’, ‘to be issued’, etc.)
You can assign as many categories to a Member as you like. Defining a good set of categories offers a lot of added value.
For instance, define categories that indicate membership status, ‘active’, ‘pending approval’, ‘terminated’, etc.
Next to that define categories for age groups, training groups, etc. This allows you to list a subgroup of all members tailored to many needs.