Do not delete a Member at termination of membership

At termination of membership, do not delete the Member from your list of members as this will most likely lead to ‘broken links’ and thereby creating holes in your historic club data.

Competitions contain references to Members. Deleting a Member can lead to side-effects as these reference do not link to well-defined data anymore.

(The same holds for Invoices; these have a reference to a Member as well.)

Rather than deleting a Member, assign a special category to the Member (like ‘terminated’). By doing so, you safely keep all historic data of your sports club. A true asset, while time passes!

Use categories to manage your invoices

You can assign as many categories to an Invoice as you like.

Use categories to manage your invoice payment status by defining categories like ‘new’, ‘open’, ‘paid’, ‘reminder sent’, etc.

Define categories that indicate the status of an Invoice (‘paid’, ‘open’, ‘to be issued’, etc.)

Use categories to define groups of members

You can assign as many categories to a Member as you like. Defining a good set of categories offers a lot of added value.

For instance, define categories that indicate membership status, ‘active’, ‘pending approval’, ‘terminated’, etc.

Next to that define categories for age groups, training groups, etc. This allows you to list a subgroup of all members tailored to many needs.